Every day your account gets flooded with new emails, making your inbox a cluttered mess and also increasing the size of your Outlook file. Use the archive feature in Outlook 2016 to keep your mailbox from growing out of control. When you archive email, it saves the messages in another Outlook data file (.pst), which you can open at any time. Meanwhile, the Outlook file that you work with every day stays lean and mean.
By default, Outlook automatically archives old items on a regular basis. You can, however, change how often Outlook archives, where the archive file is stored, and other options.
1. In Outlook 2016: Click File > Info > Tools > Clean up old items
2.Click the Archive this folder and all subfolders option, and choose the folder you want to archive.
3.Under Archive items older than, enter a date.
4.You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.
5.Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn’t remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.
6.Click OK.
Turn off AutoArchive
To archive only when you want, turn off AutoArchive.
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Uncheck the Run AutoArchive every n days box.